Vacancy: Executive Secretary
The Renewable Energy Association of Nigeria (REAN) is the foremost independent, non-profit industry association founded by stakeholders in the renewable energy sector in Nigeria. REAN is an industry association of renewable energy professionals, project developers, and practitioners that promotes the interests of the private sector in Nigeria’s renewable energy sector. REAN is dedicated to promoting the growth and development of the industry in Nigeria by engaging with the public and private sectors to guide advocacy, policy formulation, and investment in the sector.
| Job Description | ||||||
| 1. | Job Title | Executive Secretary | Reports/Collaborate | EXCO | ||
| 2. | Location | Abuja | Direct Reports | Secretariat Team | ||
| 3. | Role Overview | |||||
| The Executive Secretary role is a full-time administrative role. The Job Holder is largely responsible for driving the actualization of REAN’s strategic plan and managing the REAN secretariat. | ||||||
| 4. | Overall Responsibilities | |||||
| 4.1 | Administration: Establish administrative Standard of Operations and procedures for all secretariat functions. Ensure the existence of an adequate framework to run REAN’s activities. Planning and managing of operational budget as provided by the constitution. Supervise and coordinate the secretariat team. Manage the maintenance of all association records as provided by the constitution: These records include: -official records of member organizations. -registration documents, seal, and articles of Incorporation. -Directors’ lists, board, and committee meeting minutes. -Financial reports, and other official records. Oversee and service all related and approved meetings and provided by the constitution. Other duties as demanded in fulfillment of REAN’s strategy and objectives. Strategic Communication: Serve as the Public Relations front for REAN. Establish and maintain partnerships and relationships with various organizations within the ECO space to strategically drive REAN’s mission. Manages general correspondence of the Board of Directors except for such correspondence assigned to others. Maintain the association’s telephone, computer, and email systems and website. Work closely with EXCO to ensure the REAN’s communication objectives are attained. Build and maintain mutually rewarding relationships with external media (local and international) | |||||
| 4.3 | Qualification: At least 3-5 years of relevant experience in a managerial role in the renewable energy sector. Working knowledge and understanding of the Nigerian renewable energy sector, policies, and framework. A post-graduate degree in related areas of Energy/ Renewable Energy/Sustainability. | |||||
| 5. | Required Competencies: | |||||
| The job holder must be able to demonstrate appropriate skills and experience which will enable him/her to deliver against the main purpose and key responsibilities of the role. More specifically, the following competencies are essential to succeed in the role: – Strong organizational and leadership skills. – General understanding of the Renewable Energy Industry, trends, and updates – The ability to exercise initiative and sound judgment and to react with discretion under varying conditions. – Excellent attention to detail. – Must have a strong personality and be firm – Must be able to work with little or no supervision. – Tech Savvy especially in relationship with content development and presentations. – Strong communication and people management skills -Ability to establish and maintain effective working relationships with stakeholders – Negotiation skills – A self-motivated individual who can work independently and is results-orientated, with the ability to meet deadlines. – Must operate within division policy guidelines using independent judgment in achieving assigned objectives – Excellent time management skills, public speaking skills, problem-solving skills, and both verbal and written communication skills | ||||||
| 6 | Behavioral Attributes | High | Medium | |||
| Accepts responsibility for own behavior and job-related tasks | √ | |||||
| Proactive and Courage to execute initiatives | √ | |||||
| Integrity | √ | |||||
| Accountability | √ | |||||
| Ability to work independently as well as inter-dependently | √ | |||||
| Reliable and Available | √ | |||||
| Self-Leader | √ | |||||
| The job holder must be able to demonstrate appropriate skills and experience which will enable him/her to deliver against the main purpose and key responsibilities of the role. More specifically, the following competencies are essential to succeed in the role: – Strong organizational and leadership skills. – General understanding of the Renewable Energy Industry, trends, and updates – The ability to exercise initiative and sound judgment and to react with discretion under varying conditions. – Excellent attention to detail. – Must have a strong personality and be firm – Must be able to work with little or no supervision. – Tech Savvy especially in relationship with content development and presentations. – Strong communication and people management skills -Ability to establish and maintain effective working relationships with stakeholders – Negotiation skills – A self-motivated individual who can work independently and is results-orientated, with the ability to meet deadlines. – Must operate within division policy guidelines using independent judgment in achieving assigned objectives – Excellent time management skills, public speaking skills, problem-solving skills and both verbal and written communication skills | ||||||